All clients are subject to the following terms and conditions.
GENERAL WORKING AGREEMENT – This defines the terms and conditions of our working relationship. All projects or services that Amanda Design may be contracted to produce or provide will be subject to the following:
WORKING/BILLING PHASES –
Concept revisions, extensive alterations, or a switch in marketing objectives sometimes makes it impossible to accurately estimate in advance the total cost of a project. Planning the work, cost estimating, and billing in several phases permits Amanda Design or yourselves to adjust for such revisions/or halt work before completion if a project is postponed or canceled.
Any canceled project is billed only through phases and/or portions of phases that were actually completed by Amanda Design. Projects that are not complete and are on hold will be liable to be invoiced for time spent after a 60 day period from the last date of work on the project.
Each proposal estimate will contain a project budget, which includes estimated fees for professional services and separate itemised costs for anticipated out-of-pocket expenses.
Amanda Design will begin work upon your approval of the written estimate. Your approval (written in an email or oral) will constitute an agreement between us.
PAYMENT/ESTIMATES – You agree to pay Amanda Design in accordance with the terms specified in each proposal/estimate. New accounts will be required to pay 50% of the project cost before work can begin.
Unless otherwise specified, all subsequent balances due are payable upon art approval.
Interest on past due balances is 10% per month. Amanda Design reserve the right to refuse completion or delivery of work until past due balances are paid.
If Amanda Design must retain solicitors to collect invoices, Amanda design will be entitled to reasonable legal fees, court costs, and interest at the maximum rate permitted by law.
Quotes are alid for only 30 days from date on estimate. Client requested changes will be billed additionally. The client will be notified of any price changes.
OUT-OF-POCKET EXPENSES – Fees for professional services do not include outside purchases such as, but not limited to, printing, photography, color printouts, laminating, illustrations, separations, shipping and handling or courier service. Expenses are itemised on each invoice. Expenses are subject to include VAT. If consultant or supervisory services are required in out-of-town locations, Amanda Design will bill lodgings, meals, and transportation at cost. Reimbursement for mileage is calculated at current allowable rates.
REVISIONS AND ALTERATIONS – New work requested and performed by Amanda Design after a proposal/estimate has been approved is considered a revision or alteration. If the job changes to an extent that substantially alters the specifications described in the original estimate, Amanda Design will submit a proposal revision email to you, and a revised additional fee must be agreed to by both parties before further work proceeds.
Author’s alterations and other copy changes requested after layouts or mechanicals are completed are billed at standard hourly rates.
OVERTIME – Estimates are based on a reasonable time schedule, and may be revised to take into consideration your “ Priority Scheduling” requests requiring overtime and weekends. Knowledge of your deadlines is essential to provide an accurate estimate.
NATURE OF COPY – You agree to exercise due diligence regarding preparation of materials and must be able to substantiate all claims and representations. You are responsible for all trademark, servicemark, copyright and patent infringement clearances. You are also responsible for arranging, prior to publication, any necessary legal clearance of materials Amanda Design prepares.
ERRORS AND OMISSIONS – It is the client’s responsibility to check proofs carefully for accuracy in all respects, ranging from spelling to technical illustrations. Amanda Design is not liable for errors or omissions.
RIGHTS OF OWNERSHIP – Once a project has been delivered by Amanda Design and is fully paid for by the client, Amanda Design will assign the reproduction rights of the design for the use(s) described in the proposal.
If you wish to use the design Amanda design has created and/or the images within it for another purpose or project, including a reprint or exhibition, you must contact Amanda Design to arrange the transfer of rights and any additional fees before proceeding.
Amanda Design reserves the right to photograph and/or distribute or publish for promotional and marketing needs any work Amanda Design creates for you, including mock-ups and comprehensive presentations, as samples for portfolio, brochures, slide presentations and similar media. Exceptions to this need to be clarified at the beginning of the working relationship.